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What is conversational AI? How it works, examples, and more

Learn how conversational AI is transforming CX and how you can use it to benefit your business, agents, and customers.

Por David Galic, Contributing Writer

Última actualización el June 25, 2024

What is conversational AI?

Conversational artificial intelligence (AI) is intelligent software that uses natural language processing (NLP), machine learning (ML), and other AI technologies to understand, process, and respond to human language. The term often describes the technology behindchatbot software or AI agents that interact with customers in a human-like way.

If you think consumers are bot-resistant, think again. Customer interactions with automated chatbots are steadily increasing, and people are embracing it. According to the Zendesk Customer Experience Trends Report 2024, 51 percent of consumers prefer interacting with bots when they want immediate service.

As artificial intelligence improves and becomes more common in our daily lives, businesses must learn how to leverage conversational AI for customer service. Our guide will detail how conversational AI works, how it benefits customers and agents, when (and when not) to use it, and how to optimize it for customer experience (CX).

More in this guide:

Key components of conversational AI

Conversational AI uses natural language processing, machine learning, and other AI technology to translate human conversations into a language that machines can understand and then form a reply based on information they take from a given knowledge base or conversation flow. Conversational AI software learns from each interaction to offer even smarter experiences over time.

However, it’s crucial to recognize that not all conversational AI is created equal. Only AI trained on billions of customer interactions can instantly discern customer needs. For instance, Zendesk’s proprietary, industry-leading AI models are specifically designed for CX to enhance human connections, delivering accurate, personalized support without any coding or engineering expertise needed.

How does conversational AI work?

Conversational AI works using a combination of a few principle technologies:

  • Machine learning, which is a type of technology that collects information from its interactions to learn and grow as time goes on

  • Natural Language Processing, which is artificial intelligence that can understand and respond to human language

NLP has two sub-components, Natural Language Understanding, which makes sense of a text and its intent, and Natural Language Generation (NLG), which converts text into a format humans can understand.

Essentially, this is the way an AI agent would work: a text input is fed into the conversational AI software, then the NLP deciphers what the user’s intent is and generates an appropriate response. Over time, the machine learning capabilities automatically improve the quality of the responses and make them more accurate.

Benefits of conversational AI

Conversational AI has many benefits for your business, like powering AI agents. Here are a few to consider.

Conversational AI benefits include increasing satisfaction, personalization, scalability, upselling and cross-selling, and lowering costs.

Types of conversational AI technology

Understanding the types of conversational AI technology can help companies pick the best conversational interface for their business.

Traditional chatbots

Chatbots are computer programs designed to simulate human conversations. They help customers find quick answers around the clock or effectively route them to the best department to handle their inquiries. Traditional chatbots are rules-based, using flowcharts that map out possible prompts and replies that can come up in interactions.

AI agents

AI agents are more versatile than traditional chatbots because they can answer more complex queries and better understand customer intent and sentiment. For example, Zendesk AI agents are trained on the highest quality CX data set, supported by data from over 18 billion CX-specific interactions. As a result, they have the intelligence to navigate the unpredictable twists and turns of real-life conversations.

Voice assistants

These systems respond to voice commands and are embedded in various devices like smartphones, smart speakers, and cars. Popular examples include Amazon Alexa, Google Assistant, and Siri.

Conversational AI examples and use cases

Businesses and consumers can use conversational AI for many purposes. Here are a few examples.

How to implement a conversational AI strategy

Learn how to implement conversational AI so you can start reaping the rewards.

A woman walks up steps alongside seven conversational AI strategy steps.

1. Establish your goals and use case

You won’t know if your conversational AI initiative is paying off unless you know what you want to gain by using the technology, like automating customer experiences or deflecting employee service requests. Be specific about your objectives and the problems you want to solve so you can gauge which conversational AI technology is best for your company.

For example, say your primary pain point is that your support agents are wasting time answering basic questions, and you want them available to handle complex customer inquiries. An AI agent that focuses on CX would be the best type of conversational AI to implement.

Specify what customer service KPIs and goals you want to achieve before moving forward. That way, you can measure the success of your conversational AI strategy once it’s in place.

2. Use data to determine what to automate

Analyzing data allows you to make informed decisions about where conversational AI can offer the most value. Look for high-volume, repetitive questions or tasks that dominate support channels.

Tasks with high occurrence and clear answers are prime candidates for automation with conversational AI, ensuring a smooth transition and a positive experience for both customers and human agents. Some solutions, like Zendesk AI agents, can remove the guesswork by using your data to tell you what to automate.

3. Get support from stakeholders

The next step is securing support for the initiative. When pitching your idea to stakeholders, closely align your arguments with top business objectives. Focus on the importance of:

  • Understanding customer needs: Demonstrate how conversational AI tools learn about customer needs, behaviors, and preferences—and explain how that will improve CX.
  • Improving agent satisfaction: Emphasize AI’s positive impact on your agents. Spending less time on repetitive tasks increases agent productivity and employee satisfaction.
  • Getting a good return on investment (ROI): Decision-makers want clear ROI projections. Use resources like Dataiku and Nexocode to learn how to calculate, frame, and pitch the ROI metrics of AI projects.

The success of your conversational AI initiative hinges on the support it receives across your organization.

4. Determine your budget and resources

After deciding how you want to use conversational AI, consider how much money and resources your business can allocate. For businesses with a small dev team, no-code software is a great fit because it works right out of the box. Software requiring extensive development to match your business needs will demand additional budget and resources.

5. Consider your existing infrastructure

Next, investigate your current communication channels and existing infrastructure. Pick a conversational AI tool that can easily integrate with your current customer support software and other systems where customer data lives.

Additionally, ensure your AI agent integrates with all your digital support channels so it can seamlessly resolve customer requests across their preferred platforms and provide an excellent omnichannel customer experience.

6. Choose the right software

Not all conversational AI software is created equal. Be sure to consider how the AI is trained. For example, Zendesk AI is pre-trained on billions of real customer interactions, so it automatically understands what customers want from day one. You should also investigate implementation timelines to understand how quickly the AI can be deployed and any additional development costs involved.

Finally, make sure the software seamlessly integrates with all your existing systems. For instance, if the AI can’t access your knowledge base or other key business systems, its effectiveness will be severely limited.

Businesses can choose a conversational AI solution that delivers long-term value by prioritizing these factors.

7. Look at data to measure performance

Collect data and customer feedback to evaluate how your conversational AI is performing. For example, quality assurance tools can evaluate interactions between AI agents and customers and monitor for negative sentiment. AI agents can also automatically send CSAT surveys after each interaction. This will show you what customers like about AI interactions and help you determine how to optimize your conversational AI strategy.

Conversational AI best practices

Follow these best practices to get the most out of your conversational AI.

  • Be transparent with customers: Some people have difficulty telling the difference between human agents and AI agents. Telling consumers from the start when they’re interacting with AI can instill trust in your company.
  • Create an easy handoff from AI agent to human agent: Make it easy for the customer to connect with a live agent when a conversation requires a human touch. AI agents can also pass along information the customer has already provided, such as their name and issue type.
  • Meet the customer on their preferred channels: As customers connect with you over their favorite communication channels, it’s important to have an AI agent to meet them where they are, like social platforms and messaging apps.
  • Match your AI agent’s personality to your brand’s tone: An agent might be the first interaction a customer has with your brand, so you want it to promote a consistent experience.
  • Partner with a trusted AI provider: Aside from offering accurate and seamless support, the AI tool also needs to safeguard sensitive information and comply with customer data privacy regulations.

AI is constantly evolving, so in addition to the best practices above, you’ll need to stay current on the latest AI advancements to deliver excellent customer service. Set a healthy budget for AI investments to keep up with your competitors.

Frequently asked questions

Improve your CX with conversational AI for customer service

Not only does conversational AI technology allow for more efficient customer service experiences, it also enables agents to be more productive, and your business to scale intelligently.

Zendesk AI agents are the most autonomous bots in the industry, knowing how to solve all sorts of interactions—even the most complex. Unlike other solutions, our AI agents are experts in customer service and purpose-built to enhance human connection. They are designed to deliver fast, accurate, and personalized support and work well with human agents. Our AI agents set up fast with no technical expertise required, so you can get started from day one.

See how Zendesk AI agents can help you impress your customers.

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